East Suffolk Council (South)East Suffolk House Riduna Park

VW Beetlejuiced Festival

Glemham Hall, Little Glemham, Woodbridge, Suffolk, IP13 0BT

Withdrawn application 041353 which is a New Application for Premises Licence from 04/03/2022

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• a performance of dance
• the supply of alcohol

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

   

  Where a premises licence authorises the sale of alcohol, the licence must include the following conditions:

   

  1. (1) No supply of alcohol may be made under the premises licence -

   

           At any time when there is no designated premises supervisor in respect of the premises, or

           At a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  (2)               Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  2. (1) The responsible person must ensure that staff on relevant premises do not carry

       out, arrange or participate in any irresponsible promotions in relation to the premises.

   

       (2) In this paragraph, an irresponsible promotion means any one or more of the following

  activities, or substantially similar activities, carried on for the purpose of encouraging the

       sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or

  encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or

  discounted fee to the public or to a group defined by a particular characteristic in a

  manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage

  or reward the purchase and consumption of alcohol over a period of 24 hours or

  less in a manner which carries a significant risk of undermining a licensing

  objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or

  in the vicinity of, the premises which can reasonably be considered to condone,

  encourage or glamorise anti-social behaviour or to refer to the effects of

  drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than

  where that other person is unable to drink without assistance by reason of

  disability).

   

  3. The responsible person must ensure that free potable water is provided on request to

  customers where it is reasonably available.

  4. (1) The premises licence holder or club premises certificate holder must ensure that

      an age verification policy is adopted in respect of the premises in relation to the sale or

      supply of alcohol.

     (2) The designated premises supervisor in relation to the premises licence must ensure

      that the supply of alcohol at the premises is carried on in accordance with the age

      verification policy.

      (3) The policy must require individuals who appear to the responsible person to be under

      18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

  5. The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on

  the premises (other than alcoholic drinks sold or supplied having been made up in

  advance ready for sale or supply in a securely closed container) it is available to

  customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of

  alcohol to be sold, the customer is made aware that these measures are available.”

   

  6.  A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  6.1 For the purposes of the condition set out in paragraph 1

   

                    (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

   

                   (b) “permitted price” is the price found by applying the formula-

   

  P = D + (D×V)

  where-

   

  (i)              P is the permitted price,

   

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

   

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  (c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence

   

  (i)              the holder of the premises licence,

   

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

   

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

   

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  6.2 Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this   paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  6.3 (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of

  paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

   

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  General

  1. This premises licence is for one weekend event to be held per calendar year. The Licensing Authority and any other Responsible Authorities will be informed of the date for this event a minimum of 30 days prior to the event each year.

  2. Plastic glassware will be used, no glass bottles / Glasses to be sold.

  3. Door supervisors will be present in line with Event Management Plan numbers. the door

  supervisors will ensure that-

  Drunk and disorderly persons are refused admission to the premises.

  An orderly queue is maintained outside the premises.

  Capacity limits are monitored and enforced.

  No alcohol will be brought onto the premises by patrons.

  Bags will be searched on entry.

   

  Prevention of crime and disorder

  1. Security staff will be present as per the Event Management plan. There will be a Security

  briefing each day before the site is open to patrons.

  2. No Alcohol will be brought onto the premises by patrons. All alcohol sold on site will be through

  the festival bars. No alcohol can be taken off the premises.

  3. Bar Staff will operate a Challenge 25 Policy. Bar staff will monitor customers and reserve the

  right to refuse the service of alcohol to anyone who they feel is in danger of becoming intoxicated.

   

  Public safety

  1. Drinks will not be allowed to be taken off the premises at any time.

  2. First aiders will be present at all times that the premises is open.

  3. Security Staff will monitor crowd behaviour.

  4. There will be an evacuation plan in the event management plan.

  5. There will be fire points clearly marked on the site plans in the event management plan.

  6. There will be a manned event control unit for patrons should they require assistance.

  7. A full Event Management Plan will be completed.

   

  Prevention of public nuisance

  1. A Noise Management Plan shall be provided to the satisfaction of East Suffolk Council Environmental Protection Team at least 30 days prior to the event. This Noise Management Plan shall identify how noise arising from the event will be effectively controlled so as to prevent public nuisance and show full compliance with licence conditions and with music noise levels derived from the Code of Practice on Environmental Noise Control at concerts (published by the Noise Control Council ISBN 2900103515).

  In particular the noise management plan shall include the following;

  a) A scale plan of the site indicating the main stage(s) and where noise will arise.

  b) Details of the acoustic consultancy or noise management service to be used, including names, qualifications, and contact numbers.

  c) Measures to be taken prior to the event in respect of noise mitigation, (i.e., agreement of noise monitoring points, noise propagation tests and analysis, background sound level survey, resident letter drop).

  d) Set out details of the proposed arrangements for dealing with any exceedances of Music Noise Levels (as described in Conditions 5 and 6) determined by the proposed monitoring, in a timely and effective manner.

  e) Liaison with East Suffolk Council Environmental Protection Team.

  f) Other noise emissions at the event, (i.e., fireworks, pyrotechnics, funfairs etc).

  g) Control of unauthorised noise on site (i.e., private parties).

  h) Over run strategy.

  2. All systems of sound amplification and reproduction through the public address system shall remain under the control of the Licensee. Such control may be via a Licensing Compliance Officer or appointed Acoustic Consultant. The only exception to this is where an authorised officer of the Licensing Authority or the emergency services, in accordance with the Emergency Contingency Plan, has assumed the control of the system.

  3. Sound Control Engineers with authority to alter music amplification levels shall be nominated by the Licensee and confirmed in writing to the Licensing Authority and Environmental Protection Team at East Suffolk Council at least 7 days before the start of any music festival or music concert type event.

  4. During the event, the Licensee and any appointed Sound Control Engineers shall comply with all reasonable requests made by an Authorised Officer of East Suffolk Council Environmental Protection Team to reduce the Music Noise Level in order to prevent public nuisance. Compliance with any such instruction shall be implemented as soon as possible.

  5. All sound amplification systems under the control of the Licensee shall not be used outside of the permitted hours for regulated entertainment, except for emergency announcements relating to public order and safety.

  6. The music noise level cumulatively from the event stages shall not exceed the following music noise levels at the nearest independent noise sensitive receptor identified in the Noise Management Plan between 10:00 and 23:00 hours:

  •              • 40 dB LAeq,15minute OR the background sound level LA90,15minute by more than 15 dB LAeq,15minute.

  •              • 55 dB Leq,15minute in any 1/3 octave band between 50 Hz & 160 Hz or the background sound level LA90,15minute in any 1/3 octave band between 50 Hz & 160 Hz by more than 15 dB LAeq,15minute.

  Note: if the background sound level is relied upon to determine the music noise level, then this should be established though an appropriate survey undertaken in advance of the event in a manner to be agreed by the Environmental Protection Team, and then detailed in the Noise Management Plan.

  7. The music noise level from any stages between the hours of 23.00 and 08.00 should not be audible within noise-sensitive premises with windows open in a typical manner for ventilation.

  8. There shall be no amplified recorded music beyond midnight on any day of the event. Recorded music and dance after midnight of any day of the event can take place as part of a silent disco only.

  9. The Licensee or their appointed acoustic/noise control experts shall undertake noise monitoring during the course of any music festival or music concert event to ensure compliance with the Music Noise Levels as set out in Conditions 6 and 7 and make written records of that monitoring.

  10. Noise from other sources on site that are under the control of the Licensee but which do not fall within the description of regulated entertainment (e.g., mobile generators and litter and waste removal activities) shall not be audible within any noise sensitive properties between the hours of 23:00 and 08:00.

  11. The Licensee shall make all reasonable endeavours to ensure that no noise nuisance is caused by non-licensed sound amplification systems during music festivals or other events where guests stay on site overnight.

  12. Rehearsals and any additional essential sound checks shall only be permitted during the hours permitted for the performance of regulated entertainment. No musical entertainment shall be permitted outside of these hours.

  13. At least three weeks prior to the start of the event the Licensee shall advertise a Noise Complaint Hotline telephone number that will be available for the duration of the event. The adverts shall be in the form of a mail drop to all properties within a 3 Km radius of the site, and the number should be provided on the event/festival website.

  14. The licensee shall ensure that their published Noise Complaint Hotline telephone number is staffed and responded to for the duration of the event.

  15. All operations involved in the erection of the stages and all other temporary structures on the premises licence application site shall only take place between the hours of 08:00 and 23:00. The same working times shall apply for the de-rigging post event.

  16. All details and measurement results from checks and sound level monitoring undertaken in fulfilment of the Noise Management Plan shall be made available for examination upon request by the Environmental Protection Team at East Suffolk Council and, in any case, retained and forwarded to the local authority within 28 days of the conclusion of the event.

  17. Security staff will ensure that all patrons have left the premises prior to signing off duty.

  18. Rubbish bins will be located on site to reduce waste problems outside the premises, a litter pick

  will be done after each day.

  19. The licence holder shall display clear and legible notices requesting patrons to respect nearby residents and leave the premises quietly.

   

  Protection of children from harm

  1. There will be a Lost Child / Vulnerable adult policy and staff will be briefed on this policy.

  2. Children must be accompanied by an adult.

  3. The licence holder shall implement the 'Challenge 25' scheme, ensuring prominent signage is displayed throughout the premises. The Licence Holder shall ensure that any person selling or supplying alcohol at the premises, asks for photographic proof of ID document where they have reason to suspect that the individual may be under 25 years of age.

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY