East Suffolk Council (South)East Suffolk House Riduna Park

Sax Fest The Memorial Field

The Memorial Field, Rendham Road, Saxmundham, Suffolk, IP17 1EA

Completed application 053327 which is a New Application for Premises Licence from 02/02/2026 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• a performance of dance
• the supply of alcohol
• an exhibition of a film

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

   

  SUPPLY OF ALCOHOL

   

  Where a premises licence authorises the sale of alcohol, the licence must include the following conditions:

   

  1.              (1) No supply of alcohol may be made under the premises licence

  At any time when there is no designated premises supervisor in respect of the premises or

  At a time when the designated premises supervisor does not hold a personal licence, or his personal licence is suspended.

   

  (2) Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  2.              (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  3.              The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  4.              (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

   

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

   

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  5.              (1) The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”

   

  6.               A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  6.1.               For the purposes of the condition set out in paragraph 1

                (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

                (b) “permitted price” is the price found by applying the formula-

  P = D + (D×V)

  where-

  (i) P is the permitted price,

                (ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence

  (i) the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  6.2.               Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  6.3.              (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

   

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

  EXHIBITION OF FILMS

   

  1.               Where a premises licence authorises the exhibition of films, the licence must include a condition requiring the admission of children to the exhibition of any film to be restricted in accordance with this section -

   

  2.              Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.

   

  3.               Where -

  a)              the film classification body is not specified in the licence, or

  b)              the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question, admission of children must be restricted in accordance with any recommendation made by that licensing authority.

   

  4.              In this section -

  “children” means persons aged under 18; and

  “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

   

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  General

  1. The licence holder shall ensure that there is no glass to be allowed on site or in serving areas.

  2. The licence holder will ensure that local residents will be informed via social media and press releases of the times and dates of the event.

  3. The community event will be held once per year on a consecutive Thursday, Friday, Saturday and Sunday in the months of July and or August.

  4. An orderly queue will be maintained at the entrance at all times.

  5. Capacity limits will be strictly monitored and adhered to.

  6. The Byways Care Home, located opposite the site on the B1119, will be consulted in advance. Care staff intend to accompany residents who wish to attend.

  7. Clear signage will inform attendees of expected behaviour and prohibited activities.

   

  The prevention of crime and disorder

  1. The licence holder shall ensure SIA security take pro-active steps to ensure that alcohol is strictly not taken onto the site, and it will be a condition of entry that bags can be searched.

  2. The licence holder shall ensure that security personnel will carry out high visibility patrols of the festival site inside and out of the immediate area to prevent and detect crime / anti-social behaviour.

  3. The licence holder will ensure that security personnel will carry out challenges and confiscate alcohol where appropriate.

  4. SIA-registered security staff will be on site during all licensed hours, with personnel positioned at entrances and key festival areas.

  5. Security and event control will use radios for effective communication, and a detailed incident log will be maintained.

  6. Drunk or disorderly individuals will be refused entry

  7. Security staff will patrol inside the premises and will remove any person found supplying alcohol to under-18s or any under-18 in possession of alcohol or drugs.

  8. A zero-tolerance approach will be taken to aggressive, abusive, or antisocial behaviour.

  9. Only plastic drinking vessels will be used on site, with all bottled drinks decanted into plastic to reduce the risk of injury or misuse.

  Public safety

  1. Power will be supplied to all marquees, the stage and site area via two large generators beside stage and two behind bar area.

  2. The marquees will have adequate emergency exits and will have a number of the correct type of fire extinguishers placed near to each exit. These will be assessed and placed by Warrior Fire Services.

  3. Catering outlets on site will include various food outlets. Each will be supplied by either a 16 amp or 32-amp generator fed supply

  4. A comprehensive Event Safety Management Plan will be in place, including full risk assessments for all activities, structures, and site operations.

  5. A capacity assessment has been completed, with calculated square footage of public areas provided in the accompanying risk assessment.

  6. On-site first aid and medical provision will be supplied, along with the Warrior Fire Service. Emergency vehicle access will be maintained at all times.

  7. Appropriate fire extinguishers will be supplied and positioned near relevant risks.

  8. Barriers, fencing, and clearly defined crowd-flow routes will be installed and monitored throughout the event.

  9. Security staff will monitor crowd behaviour and support safe movement around the site.

  10. Drinks will not be permitted to be taken off the premises at any time.

  11. A full evacuation plan will be included within the Event Management Plan, and all staff will be briefed on emergency procedures.

  12. Emergency exit points will be clearly marked on site and shown on the Event Management Plan.

  13. A manned Event Control marquee will be in place to provide information, coordinate safety operations, and assist the public.

  14. Electrical and structural checks will be carried out for all temporary infrastructure.

  15. The event will follow current counter-terror and security guidance and consult with relevant organisations to support public safety.

   

  The prevention of public nuisance

  1. The licence holder shall ensure that the amplified sound levels from the main stage will be monitored throughout the event to ensure that noise levels do not exceed permitted levels.

  2. The licence holder will ensure that the staging will be erected so that amplified sound is projected away from neighbouring residential properties.

  3. The licence holder will ensure that the speakers on the stage will be placed facing in a slightly downward position, to angle music direction onto the field, to prevent some projection of sound.

  4. The licence holder shall ensure that the festival goers will be asked to respect our neighbours and leave the event quietly.

  5. The Event Car Park will be on the Memorial Field and at the Fromus Centre.

  6. The licence holder shall ensure a Traffic Management company will be in attendance at the school entrance to control pedestrians, facilitate disabled parking and prevent unnecessary obstruction of the nearby Ambulance, Fire or Police Stations.

  7. The licence holder shall ensure that there are clear traffic signage will be in place.

  8. The licence holder will ensure that arrangements will be communicated prior to the event through literature and via the festival’s website.

  9. The licence holder shall ensure that no alcohol will be sold after 10.30pm Friday and Saturday.

  10. A Noise Management Plan will be in place, with sound levels monitored throughout the event to minimise disturbance to local residents.

  11. All outdoor entertainment will cease by 20:00 on Sunday to further reduce noise impact.

  12. Rubbish bins will be provided across the site to prevent waste issues outside the premises; bins will be checked regularly to ensure they are not used for hiding or sleeping.

  13. A full litter pick will be carried out at the end of each event day.

  14. Security staff will ensure that all members of the public have left the premises promptly and safely at closing time.

   

  The protection of children from harm

  1. The licence hold shall ensure that the Challenge 25 policy will be strictly adhered to by all bar staff.

  2. The licence holder will have set procedures will be in place to deal with any reports of lost or found children on our event plan.

  3. The licence holder will ensure volunteers and security will be fully briefed on safeguarding policies for children and vulnerable adults.

  4. The organisers response will be overseen by the Event Manager or their Deputy from the designated Control.

  5. The premises licence holder shall ensure that the organisations who deal with children’s activities, medics and volunteers who are allocated specific roles with children will be DBS checked. All children zones shall be attended in the presence of a carer adult.

  6 The premises licence holder shall ensure that a Lost Child and Vulnerable Adult Policy will be in place, and all staff will be briefed on procedures to ensure the safety and wellbeing of minors and vulnerable attendees.

   

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY